8 Steps: How To Hire Your First Virtual Assistant 

Hiring your first virtual assistant is easy if you know how. The first thing to remember, it is no different from hiring any other staff. Going to a company like The DAFT Company (TDC), is just like going to a job agency, but instead, you have a worldwide pool of some of the very best talent.

You can get a virtual assistant, or virtual agent for pretty much any industry or job role, that isn’t a manual role. It really is limitless, and in the new age of technology, anyone can work from anywhere around the world.

Here it is broken down to easy 8 steps you need to take.

1. Determining your needs

Start by identifying exactly what you are looking for from this role. Write a job description of exactly what targets need to be hit, this will also attract the right candidates. Don’t forget to mention what hours you need them to work.

2. Determining your budget

Speak to an agency that specialises in this to help you. Whilst it is difficult to have a one size fits all, we can point you in the right direction. If you want high-quality staff, at a much smaller cost, virtual assistants are, without a doubt, the way forward. It is a balance between quality and cost, the right company should ensure that neither are being sacrificed.

3. Use a reputable company

Use reputable companies that you can see and get to know their staff with their online presence. Find a company that answers any questions on the website before you have even clicked to talk to them. Once you have spoken to them, make sure they are the right fit for you.

4. Look or ask for experience and qualifications in that role.

Depending on the route you go down, this is most likely going to be a job for the agency that you are working with. Depending on the role you are looking for, this could be marketing, accountancy or any other you need.

5. Interview the top selected candidates

Whilst it is great that a company finds that member of staff for you, we recommend that you jump in on the interview so you can have control over who you are working for. This is usually done by Skype. It also enables you to pick the personality, and communication skills they have. For me, that was the moment when I really appreciated the high quality of the staff.

6. Start with a trial period with that staff member

The DAFT Company will train them to get the job done to your spec, and once that candidate starts, make sure the working relationship is right, tasks are being completed, and deadlines are being met. And if not, speak to the agency, and they will happily get you a replacement – no questions asked.

7. Set clear expectations

Whilst these may morph into something else in time, ensure you are off to a great working relationship, and set clear expectations of what you want from the beginning. This includes the specific tasks, response times, availability, deadlines, payment terms and expectations.

8. Provide support and feedback

Just like any other staff members you may have, provide regular support and feedback. This can be weekly or monthly as you get further down the line. A one-to-one conversation not only provides constructive feedback, it also comes up with great new ideas when discussing the project.

And there we have it. The rules to going through the stop sign without causing a crash. Hiring a virtual assistant can be a game-changer for your business, but it needs to be done right. It is a huge investment into your business, and the benefits in time and money will shine through.

If you are ready to take that leap and get talking, or if you have more questions, click the button below, and we will be happy to answer any questions you may have.

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